[Tf-curation] [TF-CMDI] Virtual meeting on CMDI best practices and related matters

[Twan Goosen]

Dear all,

Slightly later than intended but hopefully still in time for you to have
a look at before our CMDI/curation task forces meeting on Thursday...
here's a link to the meeting page with a proposal for an agenda:

    <https://trac.clarin.eu/wiki/Taskforces/CMDI/Meeting20190912>

My suggestion is to split the hour in two halves, the first of which we
take stock of where we are with our various activities and see if can
agree on a rough planning for future activities. Then I propose we
dedicate the second half hour to preparations for the annual conference.
In particular I would like to ask everyone to think about the poster and
leaflet in preparation and have a look at the design prepared by Andreas:
>  * Poster: https://www.overleaf.com/4698436199bdrkthsvwnzn
>  * Leaflet: https://www.overleaf.com/3519147611nkdfryvrydkf
Hope to see/hear many of you this Thursday (10am CEST via
<https://clarin.zoom.us/j/534115968>)!

Best,
Twan

On 22/08/2019 09:14, Twan Goosen wrote:
> Dear all,
>
> Thanks to those who filled in the doodle. Since most of the 'regulars'
> have filled it by now in and moreover I get the impression that many of
> us are already getting our calendars filled up rapidly for the next
> month, I decided to close it a bit earlier than announced. So we will
> have our next meeting on:
>
> 	Thursday 12 September 10:00 - 11:00 CEST
>
> Hope this works for others interested as well. In any case you are
> welcome to join in! I will share an agenda and Zoom link in the first
> week of September.
>
> Best,
> Twan
>
> On 14/08/2019 15:04, Twan Goosen wrote:
>> Dear all,
>>
>> I hope that you all have enjoyed or are still enjoying a nice summer
>> break. As promised I'm sending out a doodle for picking a date for our
>> first virtual meeting on (more or less) ongoing CMDI affairs and to
>> prepare a bit for the upcoming annual CLARIN conference (30/9 - 2/10 in
>> Leipzig):
>>
>> <https://doodle.com/poll/uizzk5syrr5hpamm>
>>
>> I will try to pick a date and prepare an agenda in the first week of
>> September.
>>
>> Enjoy the remainder of August and hope to see many of you in September -
>> virtually or else later in Leipzig!
>>
>> Best,
>> Twan
>>
>> On 30/05/2019 13:54, Twan Goosen wrote:
>>> Dear CMDI and metadata curation task force members,
>>>
>>> Last week a number of CMDI & metadata curation related meetings were
>>> held and since many of you were not able to attend, I thought it would
>>> be good to provide a summary of the main topics discussed at these
>>> meetings and the current state of the various tasks. Furthermore, I need
>>> to give an update on the planning for the upcoming period as there are
>>> several factors affecting our usual rhythm of meetings and work on these
>>> tasks. To start with the latter:
>>>
>>> # General planning #
>>>
>>> As some of you may have heard already, Menzo is currently dealing with
>>> health related issues and it is not yet clear exactly when he will be
>>> able to resume work. We all wish him a speedy recovery but chances are
>>> that this will require a substantial amount of time and energy on his
>>> part. Not having Menzo's expertise, coordination, implementation and
>>> knowledge propagation skills at our disposal for an as-yet-unknown
>>> amount of time is obviously going to have an impact on our productivity
>>> as task forces and we will have to change our plans and ambitions
>>> accordingly for the time being.
>>>
>>> A second factor, which should only affect planning on the relatively
>>> short term, is the fact that I will be mostly absent for three months
>>> starting next week. I will be out of office and working very limited
>>> hours, leaving little time to do substantial work on most tasks beyond
>>> urgent matters, providing support and keeping myself informed about
>>> ongoing activities. Therefore the best option, which we have also
>>> discussed in our call last week, seems to be to suspend our usual
>>> meeting schedule until after the summer months - that is, have our next
>>> meeting in September. To plan for this, I will try to send out a doodle
>>> in the second half of August. More on this towards the end of this mail.
>>>
>>> # Meetings report #
>>>
>>> Now for the report on the meetings: on 21 and 22 May we had the Centre
>>> Meeting. On the second day of the event we had three CMDI themed
>>> sessions on the programme; the day after the Centre Meeting, we had a
>>> scheduled video conference on CMDI best practices and related tasks. I
>>> will report on the four (sub)meetings one by one below:
>>>
>>> ## Future of CMDI session @ centre meeting ##
>>>
>>> The purpose of this session was to brainstorm on various CMDI related
>>> topics that go beyond ongoing developments and other 'current affairs'.
>>>
>>> Presentations:
>>> 1. "Past and present of CMDI" as a general introduction/warming-up [1]
>>> 2. A 'pitch' for all topic suggestions (mainly prepared by Menzo and me) [2]
>>>
>>> The main topics that were discussed (at least the ones for which I have
>>> notes):
>>>
>>> * Cues for tools/auto values: functionality is being built on top of
>>> this both at HuC (Netherlands) and in CLARINO (Comedi editor). Some kind
>>> synchronisation is needed.
>>>
>>> * CMDI & FAIR: Fair Principle I2 requires the use of 'FAIR
>>> vocabularies'. Currently many CMD elements do not link to (good quality)
>>> concepts. Vocabularies that can be considered FAIR are not really used.
>>> Suggestion: perhaps we should open up the metadata infrastructure to use
>>> of (selected) external vocabularies and concepts? This should be
>>> investigated carefully. A proposal will be prepared and is expected to
>>> be ready for discussion in a first draft stage at annual conference.
>>>
>>> * General interoperability is something to keep focussing on. An
>>> analysis of most used profiles would be helpful?
>>>
>>> ## Joint TFs meeting @ centre meeting ##
>>>
>>> Not many task force 'regulars' attended this meeting so as was the case
>>> at previous centre meetings it was mainly a session to present and
>>> discuss previous and ongoing work of the task forces.
>>>
>>> Presentation:
>>> - Overview of recent work in task force [3]
>>>
>>> One interesting was made in relation to the best practice guide:
>>> Koenraad remarked that there might be a need for easy work flows and
>>> general guidance for metadata modelling and authoring rather than very
>>> extensive best practices. More or less like some repositories are
>>> offering already for authoring/curation (easy metadata creation and
>>> management) but on the modelling site things are still a bit rough.
>>> Would be good to gather some more insights (survey?) and if it is deemed
>>> strategically important we can also increase the priority of this aspect.
>>>
>>> Work on the third part of CMDI standardisation (ISO 24622-3 'Recommended
>>> Components') was presented. It would be good if this work and the group
>>> of people involved would be represented on an (internal) page to
>>> increase the visibility of the initiative a bit.
>>>
>>> Many of those present volunteered to test the Common use cases
>>> questionnaire and some provided feedback at the end of the session.
>>>
>>> Also see document with agenda & notes [4].
>>>
>>> ## Curation hands on @ centre meeting ##
>>>
>>> There is not much to report on for this session. Quite a few people
>>> attended and I presented Menzo's overview of available curation tools
>>> from last year. Wolfgang and Can (the ACDH curation module developers)
>>> were present and helped discussing and explaining how the curation
>>> module can be applied for curation purposes. We looked at various
>>> collections from the centres represented around the table and thus
>>> (hopefully) demonstrated the things providers can do themselves to check
>>> the quality and fitness of their own metadata.
>>>
>>> ## CMDI best practices video conference ##
>>>
>>> First thing to mention is that Susanne has left the task forces to focus
>>> on her other tasks, Andreas is taking over from Susanne (also in the CCR
>>> coordinators group).
>>>
>>> * Common use cases: Andreas will look at the feedback from the centre
>>> meeting;
>>> * CLARIN Annual conference: for the annual bazaar booth, we will prepare
>>> on the spot opportunity to fill in the questionnaire (laptops), flyers
>>> with URL/QR-code, a registration list for a reminder and a
>>> banner/poster. Andreas will make a design for flyers and a poster.
>>> * CMDI ISO pt3: Oddrun will get in touch with Maria about joining the
>>> effort on (standardisation of) recommended components. For a summary of
>>> activities in the ISO pt3 group, see below.
>>>
>>> Notes can also be found on the meeting page [5].
>>>
>>> ### CMDI ISO pt3 update
>>>
>>> We have several meetings over the last few weeks with a group of 5~10
>>> people. Here's a summary (based on notes by Maria) of the current status
>>> and approach:
>>>
>>> The normative part of the draft will contain the basic principles and
>>> the guidelines which would aid the users in the processing of deciding
>>> which metadata they should use for the description of their language
>>> resources. These include:
>>> - the criteria for selecting a specific component/element and the
>>> consequences the use of this component/element would have in the life
>>> cycle of a resource
>>> - the impact factor, i.e. how significant/useful a component/element is.
>>> For the calculation of the impact factor we will use the VLO and
>>> Component Registry as initial information sources. We can also use
>>> interviews (within SSHOC) to extend coverage beyond CLARIN, e.g.
>>> META-SHARE but also beyond language technology (broader SSH domain).
>>> We will focus on components that are significant to our domain (LRs, LT
>>> and SSH) in particular. We will not deal with metadata that are already
>>> covered by other initiatives and are already standardised or considered
>>> best practices (e.g. technical); we will reserve a slot for them and
>>> refer to the related initiatives.
>>> Maria, Penny and Twan are gathering data with some external assistance
>>> from Matej.
>>>
>>> The next CMDI ISO pt3 meeting will take place early June.
>>>
>>> # Outlook for next 3-6 months
>>>
>>> As stated above, no CMDI task force or best practices meeting will be
>>> scheduled during the summer months. Previously discussed TODOs and other
>>> activities can of course continue to be worked on. There may still be
>>> some curation activities but I will leave the initiative to Matej and
>>> other curation task force members.
>>>
>>> I will send around a doodle for a next meeting according to the "Best
>>> practices and related activites" scheme mid August, with the meeting to
>>> be held ideally in the first half of September. I expect the main topics
>>> to be the state of the common use cases and recommended components
>>> activities and preparation for the annual conference.
>>>
>>> The main CMDI related activities at the annual conference (30 September
>>> - 2 October in Leipzig) will be:
>>> * Presence at bazaar (as task forces/best practices group)
>>> * Task forces meeting
>>> * Discussing the use of external concepts and vocabularies within CMDI
>>> * Possibly a separate meeting on CMDI ISO pt3/recommended components
>>>
>>> That's it. My apologies for the very long e-mail but there was quite a
>>> lot to report on. I hope to see many of you soon again after the summer
>>> and wish you all productive and pleasant months in the meantime! I will
>>> regularly be reading e-mail and will also try to be present on Slack so
>>> feel free to contact me through those channels at any time :)
>>>
>>> Best,
>>> Twan
>>>
>>> P.S. I can recommend the #cmdi channel in the CLARIN Slack [6] as a
>>> place to discuss CMDI, curation and all related matters while we are not
>>> meeting in an organised way. If you don't have an account for the CLARIN
>>> Slack yet, let me know and I will invite you for one.
>>>
>>> [1]
>>> https://trac.clarin.eu/attachment/wiki/Taskforces/CMDI/Meeting20190522/20190522_future_of_cmdi_intro.pdf
>>> [2]
>>> https://trac.clarin.eu/attachment/wiki/Taskforces/CMDI/Meeting20190522/20190522_future_of_cmdi_topics.pdf
>>> [3]
>>> https://trac.clarin.eu/raw-attachment/wiki/Taskforces/CMDI/Meeting20190522/20190522_cmdi_curation_tf_meeting.pdf
>>> [4]
>>> https://docs.google.com/document/d/1El7T8kqg5xDNux7xYIgqbXraR4BOC_mAoQNXNnUra1g/edit#heading=h.n65jvc13llu2
>>> [5] https://trac.clarin.eu/wiki/Taskforces/CMDI/Meeting20190523#Notes
>>> [6] https://clarineric.slack.com/messages/C1D7WK882
>>>

-- 
Twan Goosen
Software developer at CLARIN ERIC
www.clarin.eu | twan at clarin.eu